Wedding & Event Coordinator in Fort Lauderdale
Serving all of South Florida.
Day-of Coordination and Event Management
You’ve been painting a picture of this day for years, and it deserves to be everything you could have ever imagined—effortless, joyful and perfectly you. Our team specializes in wedding and event management, often referred to as Day-of Coordination. This means - all the details you’ve planned out will be managed and perfected in the final weeks leading up to and on the day of the wedding or event itself.
From vendor confirmations and timeline management to overseeing the setup and flow of the day, we handle every detail you’ve thoughtfully planned. Our goal is simple: to allow you to be fully present and enjoy every moment without stress or distractions. This service is ideal for weddings, bridal and baby showers and any other events that require you to be fully present.
On your special day, you are the star of the show—and your dedicated coordinator will be behind the scenes, managing the logistics and the flow of the timeline so you can simply be present, feel the love, and enjoy every moment with your loved ones.
We proudly serve couples and events across South Florida, including Fort Lauderdale, Miami, Palm Beach, Key West, Sarasota, Naples and Beyond. Our Wedding Coordination service is also available for Destination Weddings!
Let us take it from here. Click the button below to tell us more about your wedding.
Our Approach
Our approach to Day-of Coordination is designed to ensure that the wedding you've planned unfolds just the way you envisioned it. Consultation > Introduction > Management > Coordination. We step in during the final stretch to manage all the moving parts, allowing you to be fully present, stress-free, and in the moment.
Consultation
We’ll begin with a one-on-one consultation to learn about your wedding plans, priorities, and any special details that matter most to you. This is our time to listen, take notes, and understand the vision you’ve been crafting.
Introduction
Once you're booked and about 30 days out we’ll introduce ourselves to your vendor team, review contracts, and begin communication on your behalf. We make sure everyone is aligned, informed, and prepared for your wedding day.
Management
We create a comprehensive wedding day timeline tailored to your event. We’ll confirm vendor arrival times, review setup and layout details, and finalize logistics.
Coordination
On your wedding day, our team is on-site to manage the flow of the event, cue your ceremony and reception moments, oversee decor and setup, assist your guests, and handle any surprises—so you don’t have to. We’re the calm in the chaos.
Client Love
“Urbanica was an absolute pleasure to work with for our wedding. Their communication was always on time and efficient, which gave us peace of mind throughout the planning process. Rachell seamlessly coordinated with our vendors and the venue to ensure everything was on schedule on our special day. We couldn't have asked for a better wedding coordinator experience, and we highly recommend them to any couple looking to make their wedding day a stress-free experience.”
Amy F
“We had the pleasure of working with Rachell as the coordinator for one of our recent weddings, and it was a fantastic experience. She was very accessible both leading up to the big day and during the event itself. I must emphasize that the itinerary she created was incredibly detailed and well put together, truly one of the best we've ever seen. I highly recommend her for any event!”
Blissfort Films
“I had the pleasure of working with Rachell as a coordinator for a wedding at Bahia Mar Fort Lauderdale Beach. Rachell was accessible and easy to communicate with throughout the entire wedding planning process. On the day of the event, her professionalism with my team and the other vendors was impressive, to say the least. I highly recommend Rachell!”
Robert Aleson
Other Services
Photo by Laura Williams Photography
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From venue sourcing and selection to floral styling and decor. Event planning for baby and bridal showers, birthdays and more. Start by sharing your vision, and let us take care of the rest.
Submit an inquiry to get started.
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We know florals can be one the most expensive items on the event planning menu. That’s why we’ve created affordable floral packages for weddings and intimate gatherings - starting at just $950! Other decor options include event backdrops, seating charts, personalized menus, and more.
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Let us help find the perfect destination venue and wedding package for you. Experience a destination wedding in some of the Caribbean's most sought-after locations, including the Bahamas, Jamaica, Mexico and Dominican Republic.
FAQs
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If you envision a wedding day where you’re fully present—soaking in every moment with your closest friends, family, and your new spouse—without the stress of timelines, logistics, or last-minute decisions, then our coordination services are designed just for you.
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We focus on events in South Florida (Fort Lauderdale, Miami, Palm Beach) and nearby locations (Key West, Sarasota and Naples) We are also open to destination weddings and inquires in other locations!
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Yes! We have event insurance for weddings and events in the United States. We are happy to provide our COI to your wedding venue.
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Our process is pretty straightforward, that way you can decide to be as inclusive or as hands-off as you like.
We start by reviewing your inquiry, then we’ll send over a proposal if we determine that the date and event details are workable, or we’ll schedule a 1:1 consultation if more information is needed to proceed. Throughout the entire process, we are available by email or phone to answer any questions you may have.
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Yes! This is one of our favorite parts of event planning! Let us know what you are looking for and we will be your guide to finding the right venue for you.
We want to hear from you!